Executive Assistant
Middlebury, IN 
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Job Description





ARBOC Specialty Vehicles - the leading manufacturer of small to mid-size low floor
Position Summary:
Executive Assistant to support our executive team.




What you will do:

  • Prepare statements, reports, memos, invoices, letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greet visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming faxes, emails and other correspondence.
  • Provide general administrative support.
This is not an exhaustive list of duties or all the "essential functions" for this job.




MINIMUM REQUIREMENTS FOR PARTICIPANTS

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office Suite.
  • Associate or Bachelor degree preferred
  • Professional level verbal and written communication skills.
  • Work independently with general direction.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Ability to establish effective relationships with all personnel.
  • Must be willing to travel when needed.
  • Discretion and confidentially is required.


New Flyer is an EEO/AAP/Female/Minority/Disabled/Vets Employer

 

Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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