This role is a HYBRID working model with onsite days based on business needs.

• Serves as project manager for financial projects, which include financial intelligence system implementation(s) or upgrade(s)
• Works with Financial Edge to perform project accounting activities for internal and externally funded projects
• Manages the daily accounting tasks, including financial data management, financial reporting, budgeting, forecasting and reconciliation related to the business unit and grants within the business unit
• Reconciles individual expenses to the award amount
• Prepares projections for each funded project by estimating future costs and revenue. Provides recommendations to PI/Project teams to ensure proper utilization of projects funds at the contract maximum awarded, maximum utilization without overspending funding.
• Ensures appropriate financial reporting compliance for individual externally funded projects awarded to the researcher
• Monitors actual results of financial data against plans, forecasts, and budgets
• Seeks feedback from others to ensure decisions do not conflict with business needs
• Develops for approval finance policies, procedures, guidelines, awareness and training plans
• Applies creative thinking to determine goals and develop and improve processes
• Liaises between various internal and external financial service providers
• Works on special projects and other tasks as assigned by Finance team with a focus on operational excellence
• Has a working knowledge of advanced concepts, practices, and procedures in Federal cost and grant administration
• Financial project management and ability to manage a cluster of projects within a business unit.
• Financial Edge, UKG, and TEAMS project plan or planner software applications
• Office and administration procedures

• Assists program personnel to produce reports specific to needs of granting agency
• Works with the appropriate organization (RI, IU, Purdue) to open the project, process documents necessary for expenditure, and close out completed grants and/or contracts.
• Monitors available funding and expenses for projects.

• Ability to effectively interact and verbally communicate with diverse groups of institutional leaders, managers, employees, and stakeholders with different levels of technical sophistication
• Ability to present ideas in business-friendly and user-friendly language
• Ability to write reports and operational correspondence
• Effectively prioritizes tasks to meet established deadline
• Seeks approval before making higher-level decisions on assigned work tasks or processes
• Seeks feedback from others as necessary to ensure decisions do not conflict with business n

• Assists program personnel with monitoring of grant awards to maximize awards.
• Assists program personnel with submission of progress reports to maximize continuance of funding streams where possible.
• Assists program personnel with submission of JIT reports to maximize continuance of funding where possible.
• Assists center administration in monitoring the financial status of its grants portfolio.

• Interfaces with administration in post award stage of grant to ensure compliance for all university/federal/Institute regulations.
• Liaises between stakeholders, program/project personnel, and funding agencies on award issues.
• Advises program personnel in timely manner of progress and problems pertaining to grant awards.
• Serves as the primary contact for assigned functions/departments for grant monitoring and funding issues.
• Represents administration and the Institute in a professional manner.
• Attends staff meetings and in-service training as required.
• Performs all tasks to company standards without continuous direct supervision.
• Performs miscellaneous tasks as assigned by the supervisor and actively seeks additional tasks as time permits.
• Seeks input and feedback from team members to improve individual work activities.
• Serves as a resource to team members.

• Requires a bachelor's degree in accounting, finance or other financial area. Extensive experience may be considered in place of degree.
• Requires at least two years of successful work experience in program/project fiscal management or closely related field.
• Minimum two (2) years grants management experience and experience in an academic research environment is preferred
• Highly motivated, detail-oriented, focused, adaptive, quick learner with a professional demeanor
• Ability to assist with writing and preparing proposals, reports, and other written documents
• Demonstrated ability to maintain a positive attitude and respond to requests in a timely manner
• Working knowledge in accounting software

• This work is sometimes fast-paced and deadline-oriented and requires a flexible work schedule. Work hours may vary to meet the needs of the Center and Institute.
• Requires the ability to work with a diverse set of stakeholders and collaborators.
• Requires the ability to work both in a team member and independently.

• Ability to effectively interact and verbally communicate with diverse groups of institutional leaders, managers, employees, and stakeholders with different levels of technical sophistication
• Ability to present ideas in business-friendly and user-friendly language
• Ability to interact and work with others, both in person and through phone, e-mail, and written correspondence
• Ability to interact and verbally communicate with research faculty, staff, program personnel, clients, and funding agencies
• Ability to write reports and operational correspondence
• Ability to read, analyze, and interpret technical procedures, or governmental regulations

• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Positive customer service orientation
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

• Requires above average skills working in Excel and the ability to learn other systems quickly.
• Highly proficient computer skills, including extensive working knowledge of Microsoft Office Suite.
• Ability to learn and adapt new technologies and financial tracking systems
• Ability to operate office equipment, including copiers and phone

• This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs.
• This position requires the ability to sit and/or stand for extended periods of time.
• This position requires the manual dexterity to operate a keyboard and pointing device.
• This position requires the ability to travel around campus or to outside meetings as necessary.
• This position requires the ability to perform focused work with close attention to detail.
• This position requires excellent speaking, writing, and listening skills.
• This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds).

• This work takes place in both an office environment and a hospital environment for meetings, interactions and training purposes.
• This work is fast-paced, deadline-oriented, and requires a flexible work schedule.
• The use of a computer, business office equipment, and other machinery is necessary.
• This position requires working as a team member and independently.
• This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence.

BENEFITS OF WORKING HERE

• Work with a variety of diverse professionals in the healthcare industry
• Free parking
• Paid holidays, vacation, and sick time
• Group Life and Voluntary Term Life insurance
• Long-term and Short-term Disability plans
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• 403b Retirement Plan with gracious employer contributions
• Fitness program
• Pet insurance
• Qualified employer for loan forgiveness

Please note sponsorship and/or relocation are not available for this position.

REGENSTRIEF INSTITUTE REQUIRES ALL EMPLOYEES TO RECEIVE THE INFLUENZA VACCINATION ANNUALLY UNLESS APPROVED FOR EXEMPTION